Submission Timeline
Join us at our upcoming
HS SPPO Training Sessions!
May 10 - HS SPPO Orientation & Refresher 10:00-12:00 - Leichtag 2A05
May 17 - NIH Nuts & Bolts 10:00-12:00 - Leichtag 2A05
May 23 - HS SPPO Orientation & Refresher and NIH Nuts & Bolts 1:00-4:00 - CTF A-101 (Hillcrest)
Please RSVP by May 9th for the Main Campus sessions & by May 22nd for the Hillcrest session to 858-822-4109 or vchsgrants@ucsd.edu
Proposal Submission Policy
Per the attached campus memo, all proposals should be submitted to the Health Sciences Sponsored Project Pre-award Office at least 10 working days prior to the agency deadline.
Notice of Timely Submission of Proposals Policy
The HS SPPO prides itself on providing complete and timely proposal review services to our PIs, therefore, your support and assistance is greatly appreciated.
May Submission Timeline
UCSD
CAMPUS NOTICE
University of California, San Diego
HEALTH SCIENCES
UCSD Health Sciences Faculty
IMPORTANT SUBMISSION DATES PRIOR TO MAY 2012 NIH STANDING DEADLINES
TO: HEALTH SCIENCES FACULTY
FROM: RON ESPIRITU, ASSISTANT VICE CHANCELLOR HEALTH SCIENCES
SUBJECT: IMPORTANT SUBMISSION DATES PRIOR TO MAY 2012 NIH STANDING
DEADLINES
I am writing to strongly encourage the timely receipt of finalized proposals to the Health Sciences Sponsored Project Pre-Award Office (HS SPPO). Increasingly, finalized proposals have been arriving at HS SPPO the day before, or even the day of, required submission to the agency. HS SPPO will continue to do their best to ensure that all proposals are submitted to the agency on time and error-free, however with the NIH’s policy change eliminating the correction window (see http://ocga.ucsd.edu/News.htm#NIHWindowElimination for additional information) they cannot guarantee that any finalized proposal received within 48 hours of the deadline will be successfully submitted.
The following table is being provided so you are aware of key receipt dates for standing deadlines in May:
|
DEADLINES |
MAY 7, 2012 |
MAY 25, 2012 |
|
Required Action |
April 23, 2011: Internal documents and draft package received at HSSPPO |
May 11, 2012: Internal documents and draft package received at HSSPPO |
|
Required Action |
May 1, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
May 21, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
|
Required Action |
May 3, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
May 23, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
Note: the described timelines are required for all electronic proposal deadlines.
There is no guarantee that finalized proposals received on the day of the deadline will be successfully submitted by 5:00 p.m. to meet the deadline. This is due to the expected volume of activity in Grants.gov and in HS SPPO. For additional details on proposal timelines, please visit http://som.ucsd.edu/webfm_send/2882.
Finalized proposals that are submitted to Grants.gov after 5:00 p.m. on the deadline day will require a cover letter provided by the PI explaining why the proposal is late. Please see the NIH Policy on Late Submission of Grant Applications to determine if your reason for submitting late falls within the acceptable guidelines for late submission. Lateness in forwarding a completed proposal to HS SPPO is not a valid reason for late submission.
If you need assistance with completing your electronic proposal, please work with your department business office as they have received specific training in electronic submission requirements.
Feel free to contact Maureen O’Connor at 858-534-7221 or moconnor@ucsd.edu with questions or concerns.
Ron Espiritu
Assistant Vice Chancellor Business and Fiscal Affairs
Health Sciences
April Submission Timeline
UCSD
CAMPUS NOTICE
University of California, San Diego
HEALTH SCIENCES
UCSD Health Sciences Faculty
IMPORTANT SUBMISSION DATES PRIOR TO APRIL 2012 NIH STANDING DEADLINES
TO: HEALTH SCIENCES FACULTY
FROM: RON ESPIRITU, ASSISTANT VICE CHANCELLOR HEALTH SCIENCES
SUBJECT: IMPORTANT SUBMISSION DATES PRIOR TO APRIL 2012 NIH STANDING
DEADLINES
I am writing to strongly encourage the timely receipt of finalized proposals to the Health Sciences Sponsored Project Pre-Award Office (HS SPPO). Increasingly, finalized proposals have been arriving at HS SPPO the day before, or even the day of, required submission to the agency. HS SPPO will continue to do their best to ensure that all proposals are submitted to the agency on time and error-free, however with the NIH’s policy change eliminating the correction window (see http://ocga.ucsd.edu/News.htm#NIHWindowElimination for additional information) they cannot guarantee that any finalized proposal received within 48 hours of the deadline will be successfully submitted.
The following table is being provided so you are aware of key receipt dates for standing deadlines in April for NIH’s cycle I.
|
Deadline |
APRIL 5, 2012 |
APRIL 8, 2012 Note: deadline falls to Monday, April 9, 2012 |
APRIL 12, 2012 |
APRIL 13, 2012 |
|
Required Action |
March 21, 2012: Internal documents and draft package received at HSSPPO |
March 23, 2012: Internal documents and draft package received at HSSPPO |
March 28, 2012: Internal documents and draft package received at HSSPPO |
March 29, 2012: Internal documents and draft package received at HSSPPO |
|
Required Action |
March 29, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
April 3, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
April 6, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
April 9, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
|
Required Action |
April 3, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
April 5, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
April 10, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
April 11, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
Note: the described timelines are required for all electronic proposal deadlines.
There is no guarantee that finalized proposals received on the day of the deadline will be successfully submitted by 5:00 p.m. to meet the deadline. This is due to the expected volume of activity in Grants.gov and in HS SPPO. For additional details on proposal timelines, please visit http://som.ucsd.edu/webfm_send/2882
Finalized proposals that are submitted to Grants.gov after 5:00 p.m. on the deadline day will require a cover letter provided by the PI explaining why the proposal is late. Please see the NIH Policy on Late Submission of Grant Applications to determine if your reason for submitting late falls within the acceptable guidelines for late submission. Lateness in forwarding a completed proposal to HS SPPO is not a valid reason for late submission.
If you need assistance with completing your electronic proposal, please work with your department business office as they have received specific training in electronic submission requirements.
Feel free to contact Maureen O’Connor at 858-534-7221 or moconnor@ucsd.edu with questions or concerns.
Ron Espiritu
Assistant Vice Chancellor Business and Fiscal Affairs
Health Sciences
March Submission Timeline
UCSD
CAMPUS NOTICE
University of California, San Diego
HEALTH SCIENCES
UCSD Health Sciences Faculty
IMPORTANT SUBMISSION DATES PRIOR TO MARCH 2012 NIH STANDING DEADLINES
TO: HEALTH SCIENCES FACULTY
FROM: RON ESPIRITU, ASSISTANT VICE CHANCELLOR HEALTH SCIENCES
SUBJECT: IMPORTANT SUBMISSION DATES PRIOR TO MARCH 2012 NIH STANDING DEADLINES
I am writing to strongly encourage the timely receipt of finalized proposals to the Health Sciences Sponsored Project Pre-Award Office (HS SPPO). Increasingly, finalized proposals have been arriving at HS SPPO the day before, or even the day of, required submission to the agency. HS SPPO will continue to do their best to ensure that all proposals are submitted to the agency on time and error-free, however with the NIH’s policy change eliminating the correction window (see http://ocga.ucsd.edu/News.htm#NIHWindowElimination for additional information) they cannot guarantee that any finalized proposal received within 48 hours of the deadline will be successfully submitted.
The following table is being provided so you are aware of key receipt dates for standing deadlines in March for NIH’s cycle I.
|
Deadline
|
March 5, 2012
|
March 12, 2012 |
March 16, 2012 |
|
Required Action |
February 17, 2012: Internal documents and draft package received at HSSPPO |
February 27, 2012: Internal documents and draft package received at HSSPPO |
March 2, 2012: Internal documents and draft package received at HSSPPO |
|
Required Action |
February 28, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
March 6, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
March 12, 2012: Final application package, except the science, received at HSSPPO no later than 8:00 a.m. |
|
Required Action |
March 1, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
March 8, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
March 14, 2012: FINAL application package, including the science, received at HSSPPO no later than 8:00 a.m. |
Note: the described timelines are required for all electronic proposal deadlines.
There is no guarantee that finalized proposals received on the day of the deadline will be successfully submitted by 5:00 p.m. to meet the deadline. This is due to the expected volume of activity in Grants.gov and in HS SPPO. For additional details on proposal timelines, please visit http://som.ucsd.edu/webfm_send/2882
Finalized proposals that are submitted to Grants.gov after 5:00 p.m. on the deadline day will require a cover letter provided by the PI explaining why the proposal is late. Please see the NIH Policy on Late Submission of Grant Applications to determine if your reason for submitting late falls within the acceptable guidelines for late submission. Lateness in forwarding a completed proposal to HS SPPO is not a valid reason for late submission.
If you need assistance with completing your electronic proposal, please work with your department business office as they have received specific training in electronic submission requirements.
Feel free to contact Maureen O’Connor at 858-534-7221 or moconnor@ucsd.edu with questions or concerns.
Ron Espiritu
Assistant Vice Chancellor Business and Fiscal Affairs
Health Sciences